Japan VISA Application

Let's pen down the process/tips of Japan VISA Application for Malaysian, this is is correct (at least to my knowledge) as of todate. I would not be liable of failing application yah, this is purely base on my experience (and luck *smile*). You can also get more detail from Embassy Of Japan link HERE.

Ok. First thing first, the location/map and address are as below.

For those not familiar with KL route; It's opposite US Embassy (across Jalan Tun Razak that is) OR next door (corner lot) to Bombay Palace (also corner lot). If you come from Jalan Binjai and turn into Persiaran Stonor, the embassy is on right hand side after Eaton Pre-School. If you still unable to locate, use GPS lar...

Embassy Of Japan

11 Jalan Tun Razak

50450 Kuala Lumpur

Tel: 60-3-2177-2600

Office Hours (Monday - Friday)

08:30 am - 12:00 pm

02:00 pm - 04:00 pm

CRUCIAL INFO :

- Parking is limited (outside the embassy ie by the street - about 5+ car slot), best is to come very early "early bird gets the worm" (the queue is not long in the morning, hence no worries)
- There's 1 (one) payable parking "field" further down near Jalan Binjai, you will need to walk between 5-7mins. Take care of own safety when walking by the street
- Alternatively, you can try your luck to park in Bombay Palace (not sure whether they allow this). However, note that their gate close in the morning (I think)

- The TAT is 3WD (subject to approval)- There is no interview required. Really kinda easy

- Overall process EXCLUDE waiting for your turn is less then 5mins (SERIOUS) ASSUMING your document is complete and according to the requirement.

- Travelers can stay up to 15 days per visit

- VISA is valid for 3 months (so plan well when to apply your VISA)

- The VISA is FREE

SUBMISSION STEPS :

- Go to Security Guard >> Fill in form & hand in your IC (you will be given a tag to claim your IC)

- Enter the side door on the left >> Hand in your handphone (you will be given a tag to claim your phone) and scan your bag (notebook bags or handbags - these you can bring in)

- Walk towards the main entrance >> Take a number once inside and wait to be called

- Submit the form >> With all the supporting documents, you will be given a receipt on collection time and date (keep the receipt safely)

** Do the reverse when exiting

COLLECTION STEPS :

- Go to Security Guard >> Fill in form & hand in your IC (you will be given a tag to claim your IC)

- Enter the side door on the left >> Hand in your handphone (you will be given a tag to claim your phone) and scan your bag (notebook bags or handbags - these you can bring in)

- Walk towards the main entrance >> Go straight to COUNTER 5

- Hand over your receipt >> And collect your passport (hopefully approved *smile*)

Easy peasy huh! 

Next will be the list of things you need to support/include/bring.

REQUIREMENT

1. Original passport

2. One (1) visa application form (downloadable from this website HERE)

3. One (1) photo (4.5cm x 4.5cm) with white background which is taken within 6 month from the visa application and must be pasted on the application form

(PLEASE INFORM THE SHOP/PHOTOGRAPHER, IT'S FOR JAPAN VISA. THE SIZE IS SQUARE!)

Pergi ke kedai yang bertauliah else kene reject kan baru tau!)

4. Itinerary in Japan (downloadable HERE) and for transit purpose, copy of visa to the main destination (USA, CANADA, etc)

(Itinerary sample is attached below)

5. Employment certificate stating your position, department in the company and length of service(using the company letterhead)

(This is also know as employment letter, reference letter, visa letter etc etc)

*If you are a sole proprietor/partner/owner of the company, you need to submit a copy of your business registration (And also write OWN reference letter on letterhead, if I am not mistaken)

*For those who are not working: a self explanatory letter stating how expenses will be borne, name and relationship of person(s) accompanying (if any)

6. Personal savings, latest current account statement, fixed deposit, Tabung Haji or Amanah Saham Berhad (ASB) (original certified true copy by the bank [banyak kantoi yang nih sebab lupa]) (need to show the applicant’s name as the account owner, account number and current balance)

7. Copy of marriage certificate (spouse) or birth certificate (children) to show proof of relationship between the main applicant and the person(s) accompanying 

NOTES :

1. Please arrange all the documents according to the sequence. Documents submitted will not be returned.

2. All photocopies must be on A4 size paper.

3. Collection of passport will be three (3) working days for Malaysian (subject to approval).

*THE EMBASSY OF JAPAN HAS THE RIGHT TO REQUEST FOR ADDITIONAL DOCUMENTS OR CALL THEAPPLICANT FOR AN INTERVIEW*

TIPS :

- Write clearly (I wrote in CAPS)

- FOLLOW the sample CLOSELY

- Supporting docs to check x100

- Make sure your CTC it (saw a few didn't, delayed the whole queue)

- Ensure your photo is in the WHITE background and square in size

- INCLUDE YOUR FLIGHT TICKET (RETURN)

Please visit Japan Embassy regularly incase of changes in requirements.

So far all mine has been approved (syukur...), hopefully this benefited and able to help you guys.